Hire charges help cover hall running costs – (e.g. rates, rent on the land, electricity, insurance, maintenance, improvements etc) and to ensure the Hall continues to exist as a resource for the Community.

Hall Hire:

• Standard rate for the hall: $25 per hour.
• Day Rate: (24-hour period): $350, then pro-rata for part days.
• NOTE: Minimum booking Friday & Saturday nights – 4 hours

The Green Room is now available as a stand alone hire for small meetings or gatherings, holding 10-12 people comfortably. It is carpeted; has a good heater; power points; tables and chairs available; plus a small fridge. Note there is no toilet or kitchen (public loos across the road). $25 for an evening or half day hire. Email enquiry: [email protected]

Extras: (photos available here)

• Kitchen for preparing/catering/cooking food: $50 per booking. No charge if you just want to make tea and coffee. 
• Crockery and cutlery hire: $1 per person. We have 100 dinner plates, side plates, dessert bowls, wine and drinking glasses, knives, forks, spoons, teaspoons, and coffee mugs. Losses/breakages to be replaced. Picture of catering setting here.
• Tablecloths (to fit trestle-size) – $2 each (we have 25 x black and 20 x white). 
• Stage lights: $50 per hire. There are 14 bar-mounted red/green/blue LED Par stage lights. 4 x lights front of stage, 6 x overhead, 4 x back of stage. Desk controlled and simple to use.
• Hazer: $20 per hire
• Film projector and screen (including Sound System): $50 per day.
• Mic and powered speaker: $25.00
• Sound System: $25
• Powered Speakers x 5: $10 each. 2 x speakers pre mounted for public performance. 3 x speakers stored – suitable for foldback.
• Additional Power: $50 per day. For external additions to the hall, e.g. food trucks. Please note: We do not supply licencing. Visit the councils website; www.kapiticoast.govt.nz
• Marquee: $120. 6m x 3m Marquee erected on the deck of the Hall. Has 3 x side walls if required.
• Coloured Festoon Lights: $25
• Green Room: $25
• “Pop Up” Black Curtains: $25 (to reduce stage area or to make a corner for performers)
• Additional Lighting for stage or hall: $25
• Scaffold Tower 5m: Daily and weekly rates by negotiation (conditions apply).
• Cleaning deposit. The Trust reserves the right to charge a $100 cleaning deposit. The deposit will be returned to you at the end of the hire if the hall is left clean and in the condition it was in before the hire. Rubbish must be taken away by the hirer.
• Function Assistance: $50 (the Trust provides a door person for your event, who also gets free entry).
• PA Desk: $120 (may be hired at the discretion of the Trust – a bond may be charged).

Payment and confirmation of your booking

Sometimes we ask for  a deposit in order to secure your booking. Once you have submitted the booking form, we will email you with confirmation of the date and any payment instructions.

Cancellations

If you cancel a week or more before the event, we will refund your deposit, if paid. 

Access to the hall

A Hall Host will let you into the Hall at the start time you specified on the booking form. Call Jan Borland on 0275 704 230; or Derek Borland on 021 654 339; or Francis Mills 021 0565 787  (prior to your booking) if you have not heard from a member of The Trust.

Host Fee

All events are assigned a Host who will ensure you are familiar with all aspects of the hall pertaining to your event. Depending on the time involved, this is likely to incur a Host fee of $25 per booking