Hire charges go towards hall running costs – rates, rent on the land, power, water,  insurance, cleaning, maintenance, improvements and so on. The hall is run by volunteers;  all proceeds of your hall hire and fees go directly to the Paekakariki Community Trust who administer the hall for the community. We are entrusted to ensure the Hall continues to exist as a resource for the Paekakariki Community.

Hall Hire:

The Trust is currently registering for GST – this will soon be included in your pricing; prices you see here will be GST inclusive.

• Standard rate for hall hire: $25 per hour. Plus extras and fees as appropriate.
• Day Rate:  $500 for a 24-hour period; or $900 for 48-hour period (useful for wedding hire). Extra hours @ $25/hour. Plus extras and fees as appropriate.
• NOTE: Minimum booking Friday & Saturday nights – 4 x hours.

The Green Room is available in the basement for larger gigs/weddings etc to use when hiring the hall, at no extra charge. It can also be hired separately for small groups of 10 or less. Email a query to: [email protected]. Price for Green Roon is $10 per hour or $25 for a half day (four hours). 

Extras: (photos available here) 

• Kitchen for preparing/catering/cooking food: $50 per booking. No charge if you just want to make tea and coffee.
• Crockery, cutlery, glass hire: $3 per person. We have 100 dinner plates, side plates, dessert bowls, wine & drinking glasses, knives, forks, spoons, teaspoons, and coffee mugs. Losses/breakages to be advised to your Host, and if excessive, there will be a charge. Picture of catering setting here.
• Tablecloths (to fit trestle-size) – $4 each to cover laundering (we have 25 x black and 25 x white).
• Stage lights: $60 per hire. There are 14 bar-mounted red/green/blue LED Par stage lights. 4 x lights front of stage, 6 x overhead, 4 x back of stage. Desk controlled and simple to use. Includes additional lights if required.
• Additional Lights only: $30
• Coloured Festoon Lights: $25
• Hazer: $25 per hire
• Film projector and screen (including Sound System): $60 per day.
• Sound System on its own (to play music from phone/CD etc): $30
• Turbosound 2000W sub woofers: $60
• Microphone and powered speaker: $30
• Powered Speakers x 5: $15 each. 2 x speakers pre mounted for public performance. 3 x speakers stored – suitable for foldback.
• Additional Power: $50 per day. For external additions to the hall, e.g. food trucks. Please note: We do not supply licencing. Visit the councils website; www.kapiticoast.govt.nz
• Marquee: $130. 6m x 3m Marquee erected on the deck of the Hall. Has 3 x side walls if required.
• “Pop Up” Black Curtains: $25 (to reduce stage area or to make a corner for performers)
• Scaffold Tower 5m: Daily and weekly rates by negotiation (conditions apply).
• Cleaning Fee/Bond. The Trust reserves the right to charge a $250 cleaning fee/bond. The bond will be returned to you at the end of the hire if the hall is left clean and in the condition it was in before the hire. Rubbish must always be taken away by the hirer.
• Function Assistance: $50 pp. The Trust offers to provide a function assistant (if available) for your event. This might be for door, lighting, selling merch etc.

Payment and confirmation of your booking

Sometimes we ask for  a deposit or bond in order to secure your booking. Once you have submitted the booking form, we will email you with confirmation of the date and any payment instructions.

CANCELLATION POLICY
If a booking is cancelled by the Hirer within two weeks of the confirmed event date, a cancellation fee of $50 may be charged by the Paekakariki Community Trust. A final decision as to whether the Hirer will incur a cancellation fee will be at the discretion of the Paekakariki Community Trust and extenuating circumstances will always be considered

Access to the hall

A Hall Host (a volunteer) will let you into the Hall at the start time you specified on the booking form. Please email: [email protected] if have not heard from a member of the bookings team or your Hall Host.

Booking Handling Fee of $10-$20 will be charged on all bookings to help cover costs of administration of your hire.

Host Fee of $25 – all events are assigned a Host (hall volunteer) who will ensure you are familiar with all aspects of the hall pertaining to your event. Depending on the time involved, this is likely to incur a Host charge. Wedding Host Fee is $100. This charge goes towards hall running.

Promotion Fee of $10 for commercial bookings and/or ticketed events to cover local advertising – all such events are responsible for their own advertising and ticketing. Smaller events that require advertising will also incur a Promotion Fee.

We lend a hand within our own local networks, via a newsletter and Facebook pages. A Promotion Fee is charged for this and it goes directly to PICI (Paekakariki Informed Community Inc), who do all the local advertising. In your booking confirmation letter you will find an email address for PICI, where you can send advertising. (We do not print fliers, but you can talk to your Host about couriering a hard copy poster for display in the villag